Type of Event *
Exchange Invite Tier 1 Tier 2 Philanthropy

Name(s) of Organization(s) Sponsoring Event

Date of Event *

Theme of Event

Is your event onsite or offsite?
Onsite Offsite

Name and Address of Event Location *

PERSON IN CHARGE OF EVENT

Name, Address, Email and Phone Number *

EVENT EMERGENCY CONTACT PERSON

Name, Address, Email, and Phone Number

PERSON SUBMITTING REPORT

Name, Address, Email, and Phone Number

How have you planned for the following?

Noise Complaints

Trash:

Fire Code Approval

Parking During the Event

Compliance w/ Occupancy Standards

Compliance w/ Fire Retardant Decor (if applicable)

Exterior Building Clean-up

Will Alcohol Be Served?
yes no

If Yes, how?
3rd Party Vendor B.Y.O.B.

Number of attendees expected? (Max. 200 for on-site)

Guest List

Security hired?
yes no

Company name / Contact name and phone / No. of guards, security, or staff

Start and End Times?

Type of music:
DJ Band Stereo No Music Other

OFFICERS RESPONSIBLE FOR THE EVENT: (Please list the following information for the President and Social Chair of each sponsoring chapter - Name/Chapter/Position/Phone #/ Will they be in attendence?

Officer 2:

Officer 1:

Officer 3:

Officer 4:

SOBER PARTY MONITORS: Please list all sober party monitors that are needed for your social event per the Greek Social Code. One sober party monitor MUST be a chapter officer. Each sober party monitor must be assigned a main duty for the event. Please list: Name/Chapter/Duty/Officer?
Sober party monitors may not consume alcohol before OR during the event and cannot be pledges.

Sober Party Monitor #1:

Sober Party Monitor #2

Sober Party Monitor #3

Sober Party Monitor #4

Sober Party Monitor #6:

Sober Party Monitor #5

This form is designed to help you plan a safe event that is within the parameters of the Greek Social Code. Additionally, this form is used to notify the Community Partners of events occuring within our community. This form must be submitted for all events that meet the Greek Social Code definition of a party. It is wise to inquire about questionable events with your council / Vice President of Risk Management ahead of time.

You must complete all parts of this form! If any information is incorrect or not listed your party will not be registered and your chapter will be subject to charges from a Judicial Committee. If you do not list a contact phone number or the number listed is invalid your party will not be registered. One signature is required per participating chapter! If you have any other questoins, send an email to ifc.risk@calgreeks.com (IFC) or calpanhellenicrmvp@gmail.com (PHC). *
I understand the consequences of submitting incorrect information.

Tier 1 Party Forms are due the Tuesday before the event at 4:00pm . Tier 2 Party Forms are due at least 7 days before the event by 4:00pm. LATE FORMS WILL NOT BE ACCEPTED! *
I understand and agree to these deadlines.

I understand that it is my responsibility to make accessibility accomodations for my guests that need this assistance. *

My director of social events has called to ensure the venue is wheelchair accessible. *
Yes

As the contact for this event, I understand it is my responsibility to have an accurate guest list 3 days before the event occurs. *
Yes

I will email the finalized guest list 3 days before the event's occurrence to: ifc.risk@calgreeks.com (IFC) or calpanhellenicrmvp@gmail.com (PHC). *
Yes

Signature of person representing your chapter:

Signature of person representing your chapter: *